Clause Library

Overview

Similar to the way LinkSquares is a repository for your contracts, the Clause Library is a repository of clauses that are pre-approved by legal.

List your different entities, fallback language, partner information, or product lists for efficient agreement construction – however long or short it might be, all right on one page. Convenience. 

Administrators and Managers must add new clauses on behalf of Standard users. To request a new clause, create a new task with the desired clause and include relevant notes.

To learn more about leveraging the Clause Library within LinkSquares Finalize for Microsoft Word, reference our article on LinkSquares Finalize for Microsoft Word: Clause Library.

The main uses for the Clause Library include:

• Tracking primary, secondary, and tertiary language for drafting new agreements
• Storing specific clauses and agreement information to re-negotiate at renewal
• Flagging and referencing clauses that historically have burned you during redlining

The Clause Library is located in the dropdown app selector.

Process

Search, edit, delete, and add clauses from the Clause Library.

To begin, go to Clause Library from the app selector. 

Clause Library Access

All LinkSquares users can view and export clauses within the Clause Library.

The Private toggle must be enabled during the clause creation or editing flow to hide certain clauses.

Private clauses can only be viewed, copied, and modified by the user who created the clause and Administrators. Additionally, only the clause author can modify clause visibility. 

Note:

• Private clauses are not visible within the LinkSquares Finalize add-in for Microsoft Word.
• All Finalize user roles except Sign-only can access the Clause Library from the Word add-in. 

LinkSquares Analyze

Only Administrators and Managers can create and edit clauses and clause categories within LinkSquares Analyze.

Creating Clause Categories To begin adding clauses to the Clause Library, you must first create clause categories. Clause categories group clauses together. To create a new clause category, click the + icon by the Saved Clauses header. Enter the clause category name. For example, Force Majeure Clauses or Payment Terms Clauses. Click CREATE CATEGORY once complete.
Adding Clauses To add a new clause, click the ADD CLAUSE button at the top of the page. Complete the fields within the modal. Determine whether the clause is visible to the entire user base or private by clicking the toggle. Clauses are visible to all users by default. This setting can only be modified by the clause author after creation.  Click ADD CLAUSE once complete.  Note: The Clause Library supports plain text only, meaning that formatting such as tables, line spacing, and indentions are not supported.
Editing Clauses Select the clause that you would like to edit. Click the EDIT button. Make the necessary changes. Click SAVE CLAUSE once complete. Note: Only clause authors can modify visibility settings. Administrators can modify the remaining fields. Note: The Clause Library supports plain text only, meaning that formatting such as tables, line spacing, and indentions are not supported.
Deleting Clauses Select the clause that you would like to delete. Click the DELETE button to delete the clause from the Clause Library.
Exporting Clauses To export the clauses within the Clause Library, click the EXPORT button at the top of the page. Once exported, the clauses will be downloaded locally as an XLSX file.
Modifying Visibility To modify clause visibility, start by editing the clause. Click the toggle in the upper right-hand corner of the modal. Click SAVE CLAUSE once complete. Global Global clauses are visible to the entire user base. Private Private clauses are visible only to the Author and LinkSquares Administrators.   Note: Only clause authors can modify visibility settings. Administrators can modify the remaining fields.

LinkSquares Finalize

Only Administrators can create and edit clauses and clause categories within LinkSquares Finalize.

To use The Clause Library in Finalize, take the following steps:

The Clause will be added as a token at the template level. 

Open your .DOCX template and add the clause token. For example #[Clause_Library]#

Save the document and upload it either as a new template or a new version of an existing template.

Create a new agreement. 

Once on the Token page, map, for example, map #[Clause_Library]# to the Clause that is needed for that document. 

Saving Clauses While Viewing Agreements

While reporting or viewing an individual agreement within Analyze, users can save clauses to the Clause Library.

1. Start by highlighting an agreement excerpt that you would like to save. Users will receive a + Add clause to library prompt.
2. Clicking the + Add clause to library button will open an Add Clause modal. Enter the name of the clause, select a clause category, and add an optional note.
3. Click ADD CLAUSE once complete.   

Drafting

Now that your clauses are stored in the Clause Library, you can start putting them to work.

The Clause Library can be used for drafting purposes in the following ways:

• Create a category for storing your playbook, then add the relevant clauses underneath that category so they are ready to go.
• Copy the text of clauses that you need from the library into your working document within Finalize.

To learn more about Clause Library check out this additional knowledge video! HERE