Overview
Powered by AI, Smart Values are the values that the LinkSquares algorithm automatically extracts from all agreements within LinkSquares Analyze.
Within this process, LinkSquares’ automated contract analysis engine reads contract text. Through the use of AI and language processing, Analyze surfaces information directly from the contract and automatically applies a term known as a Smart Value for easy searching and reporting. LinkSquares AI pulls over 100 Smart Values key pieces of data from your contracts.
By using Smart Values it saves valuable time in pulling out data manually from agreements.
Process
Smart Values can be found within the individual agreement view of every agreement. Select an agreement from the main Agreements page to reach this view.
Smart Values may also be visible from the main Agreements page depending on the user's page configuration via the Columns button.
To learn more about the main Agreements page, reference our article on Analyze Agreements Page.
Smart Value Icons
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Smart Value: The green light bulb indicates that LinkSquares AI extracted the information. This icon represents a value where there is high confidence that a value is present or not present. |
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Inconclusive: The blue light bulb indicates that LinkSquares AI did not have a high enough degree of confidence to extract the information. |
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| User-Generated: The blue pencil icon means that a Manager or Administrator manually updated and created the user-generated value. | |
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Processing: The gray processing icon represents a value that qualifies for an AI-powered analysis. Values for these terms will become available once the text of the document has been extracted and analyzed. Users will see this icon within newly-ingested agreements, or after Smart Values are enabled. |
Note: Not Present is still a Smart Value. This Smart Value tells you that the information is deemed to not be present within the agreement.
Inconclusive vs. Not Present
Inconclusive values represent values that require further investigation as LinkSquares AI was unable to extract the information with a high enough degree of confidence.
Not Present values represent values that are deemed not present within your agreements by LinkSquares AI.
Smart Values Within Agreements
Get visibility into the Smart Values that Analyze has surfaced within the Terms tab of the individual agreement view.
Click the question mark icon under the Collapse button for a quick guide on Smart Values at any time.
Click the question mark icon next to Smart Value names to learn additional context. This icon will describe the value.
Note: Smart Values will always be displayed in MM-DD-YYYY format.
Managers and Administrators can define tooltips for user-generated values. Tooltips guide how to use these custom terms and what they mean for the user base.
To learn more about user-generated values, reference our article on User-Generated Values.
To learn more about creating tooltips, reference our article on Custom Term Tooltips.
All Analyze users can customize agreements to display the most relevant Smart Values while viewing an agreement by leveraging the Global Terms drop-down.
To learn more about customizing this view, reference our article on Personalized Terms View.
Interpreting Smart Values
For all boolean smart values, a check box will be marked on or off, depending on whether or not the value is present within an agreement and based on the status of the value.
For example, with the smart value of “Automatic Renewal,” a checked box means the model found that this contract does auto-renew. An unchecked box means the model found that this contract does not auto-renew. If no mention of automatic renewal is found by the model within the agreement, then “Not Present" will be written.
Editing User-Generated Values
User-generated values can be manually updated by Managers and Administrators while viewing an agreement.
To do this, select the user-generated value and enter the information you wish to populate.
Select the gray checkmark to confirm once completed.
Note:
- Ensure you have clicked out of one value before attempting to edit another value.
- Smart Values cannot be edited while an agreement is processing.
Viewing Terms Reports with Smart Values
To view a terms report with Smart Values, start at the main Agreements page.
Click the user-specific Columns button.
Mark the checkboxes next to the desired Smart Value(s). Drag and drop the options to configure the order in which these data points appear as columns.
Within this example, the Limitation of Liability Clause is selected.
Click SUBMIT once complete.
The columns for the main Agreements page will be displayed per the column configuration.
From here, click the export icon next to the Columns button to export the report. The export will include all columns present on the main Agreements page.
Select EMAIL EXPORT to download the XLSX file via email.
The exported file will include links to the agreements. If recipients have the necessary access and permissions within Analyze, these links will bring them to the applicable individual agreement view.
Note: Large exports take several minutes to generate.
Filtering Terms Reports by Smart Values
Terms filtering includes multiple options to target Smart Value states. This provides a deeper level of reporting to find exactly what you are looking for.
When filtering through your agreements via the + Advanced Filters button, click the + icon to add another filter and further drill down agreements within your report.
Select the Global Term data point from the drop-down, then select the Global Term itself from the following drop-down.
For example, select Limitation of Liability Clause to target the state of this Smart Value.
Determine the parameters in which this Global Term appears within your agreements from the third drop-down.
If Contains or Does not contain is selected, enter the desired keyword or phrase.
Note: There is no maximum character limit for Global Term > Smart Value > Contains.
The page will automatically populate with the results based on your search criteria.
To save the parameters of the report, click SAVE next to the + Advanced Filters button. To export the report, click the export icon next to the Columns button.
To learn more about terms reporting, reference our article on Terms Reporting.
To learn more about reporting (including saving and exporting reports), reference our article on Reporting in Analyze.