Overview
Governing Summaries in LinkSquares Analyze enhances visibility across a family of agreements through a central summary of current terms, enabling users to quickly make decisions based on active contract language.
LinkSquares automatically provides an initial suggestion of Governing Terms for the user to review and accept. From here, users can edit this suggestion and aggregate the current Governing Terms for an agreement family, providing legal with a summary of the current contract terms.
Once parent-child hierarchies are configured, Administrators and Managers can create a Governing Summary that shows a report of all of the different contractual obligations in effect.
An initial contract may be amended at various times. Governing Summary enhances visibility across a family of agreements through a central summary of current terms, enabling quick decision-making based on active contract language.
To learn more about frequently asked questions related to Governing Summaries, reference our article on Governing Summary FAQ.
To watch the webinar on Governing Summaries, reference the link here.
If you would like this feature enabled in your LinkSquares account, contact your Customer Success Manager.
Process
- Creating Governing Summaries
- Configuring Governing Summaries
- Governing Summary Permissions
- Editing Governing Summaries
- Global Settings for Governing Summaries
- Reporting for Governing Summaries
- Customizing Governing Summaries Page
If users have Governing Summaries enabled, a Governing Summaries tab will be visible within the navigation bar. This page provides an overview of the Governing Summaries within Analyze.
Additionally, a gavel icon will appear below the search bar from both the PENDING and PROCESSED tabs of the main Agreements page.
Note: This icon is only visible to Administrators and Managers.
Creating Governing Summaries
Administrators and Managers can create and edit Governing Summaries.
When creating a Governing Summary, it is best practice to do so by the party. However, any logical grouping of agreements will work for this purpose.
Governing Summaries can be created from two starting points:
Note:
- There is no limit to the number of Governing Summaries that can be created.
- Global Terms (i.e., Smart Values, Custom Smart Values, and user-generated values) can be used to create Governing Summaries.
Main Agreements Page
Navigate to the main Agreements page.
To begin, you can:
- Enter a party name into the Agreement Name search bar to filter your agreements.
- Filter down to related agreements.
- Select one or more agreements without filtering.
To select all agreements on the page, mark the checkbox next to Agreement Name.
Next, select the gavel icon below the search bar.
A modal will open to configure a Governing Summary.
Note: Governing Summaries can be created for agreements within both the PENDING and PROCESSED tabs.
Governing Summaries Tab
Navigate to the Governing Summaries tab from the navigation bar.
Click CREATE GOVERNING SUMMARY in the upper right-hand corner of the page.
A modal will open to configure a Governing Summary.
Configuring Governing Summaries
To create a Governing Summary, start by naming the Governing Summary within the Name your summary here field.
There is a checkbox to include linked agreements below the name field. By marking the checkbox, you will include all of the parent and child agreements associated with your selected agreements.
Select the agreements related to this Governing Summary by using the Agreement Name drop-down.
Click the X icon to remove an agreement.
Once you are satisfied with your Governing Summary, you have the option to either save or save and publish your work.
Save
By clicking SAVE, users can save unpublished versions of Governing Summaries to return to later. This draft can be accessed at any time by going to the Governing Summaries tab.
Unpublished Governing Summaries will not be visible to Standard users.
More granular permission levels (i.e., who can see published or unpublished versions) for Governing Summaries can be set by Administrators via custom roles by navigating to Settings > Analyze App > Roles tab.
Save and Publish
By clicking SAVE AND PUBLISH, this saves and publishes your Governing Summary.
Once a Governing Summary has been published, it will be available for modification at any time within the Governing Summaries tab.
Governing Summary Permissions
By default, Administrators and Managers can view, create, and edit both published and unpublished Governing Summaries.
Standard users can view published Governing Summaries. They cannot create or edit Governing Summaries.
Based on their role permissions, custom roles may be able to view, create, and edit both published and unpublished Governing Summaries. Alternatively, custom roles may be unable to create or edit existing Governing Summaries. These users can only view published Governing Summaries.
Tags can be used as access control within Governing Summaries. Governing Summaries may adhere to tag-based permission access for custom roles depending on how the Governing Summary was configured.
Without any tag restrictions within a Governing Summary, users can view the Governing Summary and view and access agreements in which they are allowed within the AGREEMENTS section. Restricted agreements are not shown within this section. If users are restricted from seeing all agreements within a Governing Summary, the AGREEMENTS section will appear empty.
Users can view the Governing Terms of all agreements within the Governing Summary within the GOVERNING TERMS section, even if they came from restricted agreements. This allows users to always view a complete Governing Summary. Within this section, users can view the names of restricted agreements but cannot view the agreements themselves.
To completely lock down a Governing Summary from a select group, the Governing Summary must be tagged with the role-restricted tags. Alternatively, disable the ability for custom roles to view unpublished Governing Summaries and unpublish the Governing Summary.
Restricted Governing Summaries will not be visible on the Governing Summaries page or the Links tab within the individual agreement view.
Editing Governing Summaries
To edit an existing Governing Summary (both published and unpublished), navigate to the Governing Summaries tab from the navigation bar.
Select the applicable Governing Summary from the page.
Use the search bar or Filters button to filter results if needed.
Agreements Section
View, add, or remove related agreements within the AGREEMENTS section.
Add additional agreements by clicking + AGREEMENTS. Select the agreements from the drop-down. Click ADD AGREEMENTS once complete.
Remove agreements by clicking the X icon within the AGREEMENTS section.
If you attempt to remove an agreement that contains various terms from a Governing Summary, you will receive a warning message that outlines these terms before you can confirm its removal.
This process can be used to verify what terms came from which agreement by attempting to remove an agreement, but not actually removing it.
Tags Section
View, add, or remove related agreement tags within the TAGS section.
Tags can be used as access control for the Governing Summary.
Add additional tags by leveraging the drop-down and selecting one or many tags.
Remove tags by clicking the X icon within the TAGS section.
Notes Section
Add notes to a Governing Summary within the NOTES section.
All Analyze users can add notes if they have access to the Governing Summary. However, only the note author can delete it.
Click SUBMIT once complete.
Governing Terms Section
View the applicable Governing Terms within the GOVERNING TERMS section.
Edit these terms by clicking EDIT GOVERNING TERMS.
From here, select a Governing Term from the GOVERNING TERMS panel.
Next, determine the relevant Governing Term by selecting the radio buttons next to the options on the left-hand side of the page.
Determine whether the Governing Term is visible within the Governing Summary by enabling or disabling the SHOW TERM toggle.
Click SAVE once complete.
Select the hyperlinked agreement below a Governing Term to view the original context.
Determine whether a Governing Summary is published or unpublished by clicking the Published toggle in the upper right-hand corner of the page.
Click the ellipsis icon next to the Published toggle to edit the Governing Summary name or delete it entirely.
Individual Agreement View
Users can reference the Governing Summaries to which the agreement belongs by navigating to the Links tab within the individual agreement view.
Select the hyperlinked Governing Summary to view or edit it.
To learn more about the individual agreement view, reference our article on Analyze Individual Agreement View.
Global Settings for Governing Summaries
To determine global settings for Governing Summaries, complete the following steps.
1. To begin, go to Settings from the app selector.
2. Select Analyze App.
3. Go to the Governing Summary tab.
Within this tab, users can configure global settings to help streamline the creation of new Governing Summaries.
Set Default Source of the Governing Terms
Set the default source of the Governing Terms via the Set Default source of the Governing Terms
drop-down.
- Effective Date: This is the default source. It will appear as most to least recent. Not Present and inconclusive terms will appear at the bottom of the list, sorted by most recently uploaded.
- Uploaded Date: It will appear as most to least recent.
- Updated Date: It will appear as most to least recent.
Set Default Behavior for Linked Agreements
Determine whether linked agreements should be included when populating a Governing Summary by enabling or disabling the Set Default behavior for linked Agreements toggle.
Enabling this toggle will automatically include any parent and child linkages associated with the selected agreements.
Set Default Terms Across New Governing Summaries
Standardize which Governing Terms should be enabled across all Governing Summaries within the Set Default Terms across new Governing Summaries section.
Select any or all Smart Values and user-generated values available within Analyze to be included in your Governing Summaries by enabling or disabling the toggles.
Click APPLY once complete.
Note: Settings are forward-acting, not retroactive. Any changes made will not affect existing Governing Summaries.
Reporting for Governing Summaries
Feature Focus
Users can run Global Terms reports based on Governing Terms.
To begin, navigate to the Governing Summaries tab from the navigation bar.
From here, click the Filters button on the right-hand side of the page.
Select a filter for your Governing Summaries from the drop-down: Tags or Governing Terms.
Complete the remaining fields as needed.
- Click the + icon to add additional filters.
- Click the clone icon to clone the individual filter.
- Click the X to remove the individual filter.
- Click the CLEAR FILTERS button to remove all filters.
Applicable Governing Summaries will populate based on the filter criteria.
Exporting Results
To export the results of your report, click the Export All button next to the Columns button.
Include relevant data points and filter reports with specific information (e.g., key Smart Values) by leveraging the Columns button before exporting the report. The report will include all columns present on the page.
Note: Please allow several minutes for large exports.
Customizing Governing Summaries Page
To customize the Governing Summary page view, click the Columns button on the right-hand side of the page.
Mark the checkboxes next to the desired data points. Drag and drop the data points to configure the order in which they appear. Uncheck the options you do not need.
Once complete, click SUBMIT.
Note: This configuration is user-specific.
For additional Governing Summaries knowledge, see our additional video HERE