Overview
All LinkSquares Finalize users can create or upload new agreements. This is the beginning of your workflow in Finalize working space. Stay organized and have communications streamlined through one agreement space.
- Draft Templates
- Intake Workflows
- Request Forms
- Signature-Only Templates
To learn more about creating agreements with Dynamic Language, reference our article on Drafting Agreements With Dynamic Language.
Process
Click NEW AGREEMENT on the main Agreements page to draft a new agreement.
Selecting Templates
After initiating the agreement creation flow, you will be presented with the different templates created by your Finalize Administrator team. Templates will be organized by the most used.
Note:
- Templates are organized by most used in general within Finalize, not by the user.
- Templates that include Salesforce pricing tables will not be visible when creating new agreements within the web app.
To select the correct template, search templates by name and description using the search bar, or leverage the filtering options on the right-hand side of the page.
Mark the checkboxes to filter the available templates by type.
Use the drop-downs to filter by agreement type and any custom template categories configured by your Finalize Administrator team.
Click SELECT to select a template.
The agreement creation process will differ depending on the template type selected.
Template Types
There are four template types within Finalize.
- Draft templates (Our Paper) are used to draft agreements on your party’s paper.
- Intake workflows (3rd Party Paper) are used to submit agreements sent to you by a third party for legal review.
- Request forms (Our Paper) are used to request that legal draft an agreement on your behalf.
- Signature-only templates are used for finalized agreements that can be immediately sent out for signature (e.g., pricing forms).
Draft Templates
Agreement Detail Fields
After selecting a Draft template, fill out the agreement detail fields.
These are context fields for the legal team that provide insight into key parameters of the agreement (e.g., purpose, scope, important dates, counterparty information).
Agreement detail fields marked by an asterisk indicate the required fields.
The agreement name response will be used to generate the name of the Finalize record and the downloadable agreement file. Please follow your organization’s standard naming convention.
Note:
- The maximum character limit for agreement names is 80 characters.
- Password-protected files are unsupported.
- The final version name is ingested as the original file name in LinkSquares Analyze – not the Finalize agreement name.
Click SAVE AND CONTINUE once complete.
Tokens
After completing the agreement detail fields, you will begin drafting the agreement itself by filling out tokens.
Tokens are placeholders within agreements in which your responses will be incorporated directly into the drafted agreement.
Press the Enter key or use the arrows to navigate between tokens.
Click SAVE AND CONTINUE once complete.
Note: Tokens may not be present depending on how your Finalize Administrator team configured the template. In that case, this step would be skipped.
Review
Review the information at the end for any typos or discrepancies within your answers. Click the arrow button in the upper left-hand corner to return to the previous steps if needed.
Once the agreement is complete, click SAVE AND FINISH or SAVE AND EMAIL.
Clicking SAVE AND FINISH completes the agreement creation flow.
You will be taken to the individual agreement view.
Clicking SAVE AND EMAIL completes the agreement creation flow, and opens a new email draft within the individual agreement view. The newly created agreement will be added as an attachment.
Depending on the template and how your Administrator configured the workflow, the agreement will either start in the Internal Review or Counterparty Review status.
To learn more about agreement statuses, reference our article on Agreement Phases and Statuses.
Note: Clicking EXIT will cancel your progress. You will return to the main Agreements page.
The ability to email an agreement from Finalize may be disabled based on the template settings. In this case, users can select between SAVE AND FINISH or SAVE AND DOWNLOAD.
Clicking SAVE AND DOWNLOAD completes the agreement creation flow, and downloads the agreement locally. You will be taken to the individual agreement view.
Intake Workflows
The main difference between Draft templates and Intake workflows is that you will be uploading an existing document instead of creating a new document from Finalize. Intake workflows are typically agreements sent to you by a third party.
File Upload
After selecting an Intake workflow, upload the third-party document.
Click SAVE AND CONTINUE once complete.
Agreement Detail Fields
Next, name the agreement and fill out the agreement detail fields.
These are context fields for the legal team that provide insight into key parameters of the agreement (e.g., purpose, scope, important dates, counterparty information).
Agreement detail fields marked by an asterisk indicate the required fields.
The agreement name response will be used to generate the name of the Finalize record and the downloadable agreement file. Please follow your organization’s standard naming convention.
Note:
- The maximum character limit for agreement names is 80 characters.
- Password-protected files are unsupported.
- The final version name is ingested as the original file name in Analyze – not the Finalize agreement name.
Once the agreement is complete, click SAVE AND FINISH. You will be taken to the individual agreement view.
Note: Clicking EXIT will cancel your progress. You will return to the main Agreements page.
Request Forms
Agreement Detail Fields
After selecting a Request form, name the request and fill out the agreement detail fields.
These are context fields for the legal team that provide insight into key parameters of the agreement (e.g., purpose, scope, important dates, counterparty information).
These fields were curated by legal to provide context into what information needs to be drafted into the agreement and why the request was submitted.
Agreement detail fields marked by an asterisk indicate the required fields.
The agreement name response will be used to generate the name of the Finalize record and the downloadable agreement file. Please follow your organization’s standard naming convention.
Note:
- The maximum character limit for agreement names is 80 characters.
- Password-protected files are unsupported.
- The final version name is ingested as the original file name in Analyze – not the Finalize agreement name.
Once the agreement is complete, click SAVE AND FINISH. You will be taken to the individual agreement view.
Note: Clicking EXIT will cancel your progress. You will return to the main Agreements page.
The agreement will start and remain in the Request Pending status until an agreement has been created from the form.
After submission, the Request form will be reviewed by security and compliance teams to ensure that the agreement can move forward. Once approved, the Request form assignee will draft or submit the agreement on your behalf.
Note: Only Administrators and Request form assignees can draft new agreements from Request forms.
From here, it will follow the same process as Draft templates.
To learn more about this process, reference our article on Creating Agreements From Request Forms.
Signature-Only Templates
File Upload
After selecting a Signature-only template, upload the finalized agreement that requires eSignature (e.g., pricing forms).
Note:
- This template can be used to execute agreements via LinkSquares Sign, DocuSign, and Adobe Acrobat Sign if enabled in your LinkSquares account.
Click SAVE AND CONTINUE once complete.
Agreement Detail Fields
Next, name the agreement and fill out the agreement detail fields.
These are context fields for the legal team that provide insight into key parameters of the agreement (e.g., purpose, scope, important dates, counterparty information).
Agreement detail fields marked by an asterisk indicate the required fields.
The agreement name response will be used to generate the name of the Finalize record and the downloadable agreement file. Please follow your organization’s standard naming convention.
Note:
- The maximum character limit for agreement names is 80 characters.
- Password-protected files are unsupported.
- The final version name is ingested as the original file name in Analyze – not the Finalize agreement name.
Once the agreement is complete, click SAVE AND FINISH. You will be taken to the individual agreement view.
Note: Clicking EXIT will cancel your progress. You will return to the main Agreements page.